flexHR®HRMS
Employee & Security
This is the core module, and contains personal details of an employee, including family, payroll, services, medical, training, performance and benefits records. It incorporates a multi-level employee profile search engine, filtering and virtual grouping.
Payroll Management
Automates the complete payroll processing functions. In addition to the basic payroll features, it includes:
Bonus simulation
Payroll variance analysis
Wage cost distribution by cost centres and projects
Backpay processing
Arrears processing for resigned employees
Wage trend analysis
Retirement benefits calculation
Time Attendance
Streamlines payroll processing through elimination of tedious and error-prone data entry. Unlike most other time attendance software, Attendance module comes with a built-in spreadsheet and graphing tools which allow the user to analyze attendance variables such as overtime and unproductive hours. IT supports a wide variety of clock devices including barcode, magnetic stripe, proximity card, and biometric devices. In addition, Attendance module includes:
Automatic shift scheduling
Overtime scheduling
Shutdown and replacement management
Attendance base allowances calculation
Unproductive hours analysis
Manpower scheduling and balancing
Leave Management
This is a comprehensive leave system which help company to manage and compute employee's leave entitlement such as annual leave, medical leave, marriage leave and etc. Leave type is user definable, and there is no limit to the type. It comes with the following features: -
Multiple leave entitlement table for automatic entitlement computation
Integrated link to flex payroll and flex time attendance system
Leave and leave adjustment records with details on reason for leave
Leave entitlement computation report for computation explanation
Leave calendar to support actual leave day’s calculation
Benefit Management
This module manages employee benefits like loans, medical, retirement benefits, scholarship, etc. It handles repayment schedule and automatic deduction from salary. Much of the parameters are user definable.
Training Management
The modules comes with a training needs analysis which allows users to identify training needs, schedule training as well as administer the training activities. Standard features include:
Skill inventory
Skill gap analysis
Training profile with automatic candidates search
Training scheduling based on core training programs, nomination and skill gap
Training expenses and hours analysis
HRD claims tracking and reporting
Performance Measurement
Performance module manages employee performance records, development plan, increment and promotion recommendations. It supports 360 evaluations, multiple performance evaluation groups, each with assigned increment and bonus computation tables. User could run both increment and bonus simulation based on assigned tables.
Industrial relations policies and procedures
Disciplinary cases records
Issue industrial action letters e.g. warning, show cause, charge, suspension, domestic inquiry and punishment.
Counselling records
Performance improvement review
Domestic enquiry panel and proceeding records
Employment termination
Manpower Planning
Manpower module allows you to plan your manpower needs based on business plan and business planning units. Manpower shortages and surplus are summarized for recruitment and redeployment purposes. Pending recruitment and resignation could be specified for more accurate manpower planning. The profile search engine allows you to shortlist candidates for succession planning based on user definable profiles.
manpower budgeting
resignation vacancy management
redeployment/recruitment to fill vacancy
manpower shortages and surplus analysis
profile search to shortlist candidates
user defined search criteria
staff turnover analysis
budget versus actual analysis
Staff Inventory
This module is designed to automate tracking of work tools assigned to employees. All stock issue, tools repair and tools return are tracked to provide total accountability of inventory issued to staff. Standard features include:
Tools S/N tracking
Returnable tools status
Repair cost tracking
Tools loss and replacement tracking
Inventory management
Financial System Interface (FSI)
Allows you to distribute the wage cost into the chart of account by generating a journal entries file. It supports multiple chart of accounts, account sub code mapping, provision amount calculation and user defined journal format.
Import Utilities
allows users to import data from external system through definition of the data format. Integrity rules can be set to validate the external data prior to upload to the flexHR® database. Audit reports are provided for control checks.
Transport Planning
This is a transport scheduling and planning system that automates the scheduling of transport needs based on manpower schedule. It computes and track transport costs based on user definable rules and provide tracking of transport providers’ performance. Standard features include:
Transport schedule generation
Transport cost calculation
Transport utilization analysis
Complaints analysis
Transport delay analysis
Business Alert Manager
This is a business alert automation system designed to alert users and managers on user definable situations. Users can define the alert criteria, managers’ alert list as well as the alert means - Email and/or SMS. Standard features include:
Standard alert of over 30 types
Alert criteria customizer
User definable alert schedule
Alert list and method
Alert scope builder